24. Payments - Deposit Payments

Allow customers to pay a percentage of their order up front and settle the remaining balance before a deadline.

Deposit payments let customers confirm an order by paying only a portion of the total up front, with the remaining balance due at a later date. This is useful for high-value orders where customers may not want to pay the full amount immediately, or where organisers want to secure bookings while giving customers time to pay.

When a customer chooses the deposit option at checkout, they pay a percentage of the order total (plus applicable fees) and receive a confirmation with details of their outstanding balance and payment deadline.

Deposit payments is a feature that must be enabled for your company. The settings appear in Settings > Payment when available.

Deposit settings are managed from Settings > Payment in the Deposit payments section.

Enable deposits separately for each channel:

From the deposit settings panel you can also configure:

• Deposit terms & conditions - the terms shown to customers when they select a deposit payment plan at checkout. Edit these by clicking Edit terms & conditions.

• Deposit received email - the confirmation email sent to customers after their deposit is collected. Edit the template by clicking Edit deposit confirmation email.

Initial deposit payments and any fees included as part of the deposit are non-refundable.

When deposit payments are enabled and the order is eligible, customers see a payment plan choice during checkout:

When the customer selects the deposit option, the checkout displays:

• The deposit amount with a Now label

• The remaining balance with a Later label

• The deposit terms and conditions

After completing the deposit payment, the customer receives a deposit received email confirming their payment and detailing the outstanding balance and deadline.

The deposit amount is calculated as:

Deposit = (order total excluding fees) x deposit percentage + fees

Fees (booking fees, processing fees) are always included in full with the deposit payment - they are not split proportionally. This means the customer pays all fees up front as part of the deposit.

The deposit amount is capped to ensure it makes sense relative to the order total - if the calculated deposit would be less than the fees alone, or would exceed 80% of the total, the deposit option is not offered.

Tax for deposit payments is proportioned relative to the amount collected. When the remaining balance is paid later, unpaid tax from the deposit is allocated to the balance payment to prevent over- or under-collection.

After the deposit is paid:

1. The order status changes to Partially paid

2. The customer receives a deposit received email

3. The order tracks the outstanding balance

4. The customer must return and pay the remaining balance before the deadline

The customer can pay their remaining balance by returning to their order and completing payment using any available payment method.

An order is eligible for deposit payment only when all of the following conditions are met:

If any condition is not met, the deposit option does not appear at checkout - only Pay in full is available.

When a customer returns to pay their remaining balance:

• The payment uses a remaining balance context, which is distinct from the original deposit transaction

• Any available payment method can be used for the remaining balance (card, cash, account balance, etc.)

• Split payments can be used for the remaining balance if enabled

• Invoice/manual payment methods are not available for remaining balance payments

Once the remaining balance is paid, the order status changes from Partially paid to Complete and the full order confirmation is sent.

If the remaining balance is not paid by the deadline, the reservation may be cancelled and the reserved items released for general sale. The initial deposit is forfeited.

The default deposit terms inform the customer:

The deposit is a non-refundable part of the total purchase price, and the remaining balance must be cleared before the due date. Failure to pay the remaining balance by the deadline will result in the cancellation of the reservation, the release of the reserved items for general sale, and the forfeiture of the deposit.

You can customise these terms from the deposit settings panel. The terms are displayed to the customer at checkout when they select the deposit payment plan.

• Deposits cannot be refunded - only the remaining balance payment is eligible for refunds

• Fees included in the deposit are also non-refundable

• Invoice/manual payment is not available during deposit or remaining balance flows

• Order modifications cannot use deposit payment

• Self-serve refunds are not available for deposit orders - customers must contact the organiser for refund requests

• The delivery method cannot be changed after a deposit has been paid

• Introduction

• Payment Lifecycle

• Split Payments

• Invoice Payments